diff --git a/CHANGELOG.md b/CHANGELOG.md
index 4f13e0ae1..cfc20b094 100644
--- a/CHANGELOG.md
+++ b/CHANGELOG.md
@@ -7,6 +7,11 @@ and this project adheres to [Semantic Versioning](https://semver.org/spec/v2.0.0
 
 ## [Unreleased]
 
+### Added
+
+- Option in room file management to always use system-wide default presentation ([#2662], [#2746])
+- Option in room file management to set system-wide default presentation as default ([#2662], [#2746])
+
 ### Changed
 
 - Internal improvements to room authentication flow ([#1409], [#2726])
@@ -674,10 +679,12 @@ You can find the changelog for older versions there [here](https://github.com/TH
 [#2613]: https://github.com/THM-Health/PILOS/pull/2613
 [#2616]: https://github.com/THM-Health/PILOS/pull/2616
 [#2660]: https://github.com/THM-Health/PILOS/issues/2660
+[#2662]: https://github.com/THM-Health/PILOS/issues/2662
 [#2686]: https://github.com/THM-Health/PILOS/pull/2686
 [#2726]: https://github.com/THM-Health/PILOS/pull/2726
 [#2728]: https://github.com/THM-Health/PILOS/pull/2728
 [#2742]: https://github.com/THM-Health/PILOS/pull/2742
+[#2746]: https://github.com/THM-Health/PILOS/pull/2746
 [#2751]: https://github.com/THM-Health/PILOS/issues/2751
 [#2752]: https://github.com/THM-Health/PILOS/pull/2752
 [#2765]: https://github.com/THM-Health/PILOS/issues/2765
diff --git a/app/Http/Controllers/api/v1/RoomFileController.php b/app/Http/Controllers/api/v1/RoomFileController.php
index 2d45bcbf8..dd6500e58 100644
--- a/app/Http/Controllers/api/v1/RoomFileController.php
+++ b/app/Http/Controllers/api/v1/RoomFileController.php
@@ -5,9 +5,11 @@
 use App\Http\Controllers\Controller;
 use App\Http\Requests\StoreRoomFile;
 use App\Http\Requests\UpdateRoomFile;
+use App\Http\Requests\UpdateRoomSystemDefaultPresentation;
 use App\Http\Resources\PrivateRoomFile;
 use App\Models\Room;
 use App\Models\RoomFile;
+use App\Settings\BigBlueButtonSettings;
 use App\Settings\GeneralSettings;
 use Illuminate\Http\Request;
 use Illuminate\Support\Facades\Gate;
@@ -67,6 +69,11 @@ public function index(Room $room, Request $request)
         // If user is allowed to view all files, return PrivateRoomFile resource to show additional information
         if (Gate::allows('viewAllFiles', $room)) {
             $additional['default'] = $room->files()->where('default', true)->first();
+            $additional['system_default'] = [
+                'file' => app(BigBlueButtonSettings::class)->default_presentation,
+                'use_in_meeting' => $room->use_system_default_presentation_in_meeting,
+                'use_as_default' => $room->use_system_default_presentation_as_default,
+            ];
 
             return PrivateRoomFile::collection($resource->paginate(app(GeneralSettings::class)->pagination_page_size))->additional($additional);
         }
@@ -103,22 +110,26 @@ public function store(Room $room, StoreRoomFile $request)
     public function update(UpdateRoomFile $request, Room $room, RoomFile $file)
     {
         if ($request->has('use_in_meeting')) {
-            $file->use_in_meeting = $request->use_in_meeting;
-            // If no default file for this room is set, set this file as default
-            if (! $room->files()->where('default', true)->exists()) {
-                $file->default = true;
-            }
+            $file->use_in_meeting = $request->boolean('use_in_meeting');
         }
 
         if ($request->has('download')) {
-            $file->download = $request->download;
+            $file->download = $request->boolean('download');
         }
 
-        if ($request->has('default') && $request->default === true) {
-            // Make other files not the default
-            $room->files()->update(['default' => false]);
-            // Set this file as default
-            $file->default = true;
+        if ($request->has('default')) {
+            if ($request->boolean('default') === false) {
+                $file->default = false;
+            } else {
+                // Make other files not the default
+                $room->files()->whereNot('id', $file->id)->update(['default' => false]);
+                // Set this file as default
+                $file->default = true;
+
+                // If a file is set as default, the system default presentation must not be used as default
+                $room->use_system_default_presentation_as_default = false;
+                $room->save();
+            }
         }
 
         $file->save();
@@ -130,6 +141,33 @@ public function update(UpdateRoomFile $request, Room $room, RoomFile $file)
         return response()->noContent();
     }
 
+    public function updateSystemDefault(UpdateRoomSystemDefaultPresentation $request, Room $room)
+    {
+        if ($request->has('use_in_meeting')) {
+            $room->use_system_default_presentation_in_meeting = $request->use_in_meeting;
+        }
+
+        if ($request->has('default')) {
+            // Make other files not the default
+            if ($request->default === true) {
+                $room->files()->update(['default' => false]);
+
+                // If system default is set as default, it must also be used in the next meeting
+                $room->use_system_default_presentation_in_meeting = true;
+            }
+
+            $room->use_system_default_presentation_as_default = $request->default;
+        }
+
+        $room->save();
+
+        Log::info('Changed system default presentation settings in room {room}', ['room' => $room->getLogLabel()]);
+
+        $room->updateDefaultFile();
+
+        return response()->noContent();
+    }
+
     /**
      * Remove the specified file from storage and database.
      *
diff --git a/app/Http/Requests/UpdateRoomSystemDefaultPresentation.php b/app/Http/Requests/UpdateRoomSystemDefaultPresentation.php
new file mode 100644
index 000000000..7fa8c5917
--- /dev/null
+++ b/app/Http/Requests/UpdateRoomSystemDefaultPresentation.php
@@ -0,0 +1,16 @@
+<?php
+
+namespace App\Http\Requests;
+
+use Illuminate\Foundation\Http\FormRequest;
+
+class UpdateRoomSystemDefaultPresentation extends FormRequest
+{
+    public function rules()
+    {
+        return [
+            'use_in_meeting' => ['required', 'boolean'],
+            'default' => ['required', 'boolean'],
+        ];
+    }
+}
diff --git a/app/Models/Room.php b/app/Models/Room.php
index 70591c156..fecac4533 100644
--- a/app/Models/Room.php
+++ b/app/Models/Room.php
@@ -6,6 +6,7 @@
 use App\Enums\RoomUserRole;
 use App\Enums\RoomVisibility;
 use App\Observers\RoomObserver;
+use App\Settings\BigBlueButtonSettings;
 use App\Settings\GeneralSettings;
 use App\Traits\AddsModelNameTrait;
 use Illuminate\Database\Eloquent\Attributes\ObservedBy;
@@ -28,6 +29,8 @@ protected function casts()
     {
         $casts = [
             'expert_mode' => 'boolean',
+            'use_system_default_presentation_in_meeting' => 'boolean',
+            'use_system_default_presentation_as_default' => 'boolean',
             'delete_inactive' => 'datetime',
         ];
 
@@ -201,7 +204,18 @@ public function updateDefaultFile()
             $currentDefault->default = false;
             $currentDefault->save();
         }
-        // If any other files are found that are used in the next meeting, select the first one to become new default
+
+        // If system has a default presentation and the system presentation is always available
+        // use system default presentation as default presentation for the next meeting
+        if (app(BigBlueButtonSettings::class)->default_presentation && $this->use_system_default_presentation_in_meeting) {
+            $this->use_system_default_presentation_as_default = true;
+            $this->save();
+
+            return;
+        }
+
+        // If no default file is explicitly set or the system default is not enabled
+        // look for the first file that is set to be used in the meeting and set it as default
         $newDefaultFile = $this->files()->firstWhere('use_in_meeting', true);
         if ($newDefaultFile != null) {
             $newDefaultFile->default = true;
diff --git a/app/Services/MeetingService.php b/app/Services/MeetingService.php
index 5bccd3edb..3b65fe8f0 100644
--- a/app/Services/MeetingService.php
+++ b/app/Services/MeetingService.php
@@ -104,7 +104,13 @@ public function start(): ?\BigBlueButton\Responses\CreateMeetingResponse
         $meetingParams->addMeta('bbb-origin', 'PILOS');
         $meetingParams->addMeta('pilos-sub-spool-dir', config('recording.spool-sub-directory'));
 
-        // get files that should be used in this meeting and add links to the files
+        // Use system default presentation as default, if explicitly set
+        $useSystemDefaultFileAsDefault = app(BigBlueButtonSettings::class)->default_presentation && $this->meeting->room->use_system_default_presentation_as_default;
+        if ($useSystemDefaultFileAsDefault) {
+            $meetingParams->addPresentation(app(BigBlueButtonSettings::class)->default_presentation);
+        }
+
+        // Get files that should be used in this meeting and add links to the files
         $files = $this->meeting->room->files()->where('use_in_meeting', true)->orderBy('default', 'desc')->get();
         foreach ($files as $file) {
             // Create file download url
@@ -117,7 +123,12 @@ public function start(): ?\BigBlueButton\Responses\CreateMeetingResponse
             $meetingParams->addPresentation($fileUrl, null, preg_replace("/[^A-Za-z0-9.-_\(\)]/", '', $file->filename));
         }
 
-        if (empty($meetingParams->getPresentations()) && app(BigBlueButtonSettings::class)->default_presentation) {
+        // Add system default presentation
+        // Only add it, if not already added as default file
+        // and if no other files are present or the room is set to use the system default in meetings
+        if (! $useSystemDefaultFileAsDefault && app(BigBlueButtonSettings::class)->default_presentation && (
+            empty($files->toArray()) || $this->meeting->room->use_system_default_presentation_in_meeting
+        )) {
             $meetingParams->addPresentation(app(BigBlueButtonSettings::class)->default_presentation);
         }
 
diff --git a/database/migrations/2026_01_19_105554_add_use_system_default_presentation_in_next_meeting_to_rooms_table.php b/database/migrations/2026_01_19_105554_add_use_system_default_presentation_in_next_meeting_to_rooms_table.php
new file mode 100644
index 000000000..0898003e7
--- /dev/null
+++ b/database/migrations/2026_01_19_105554_add_use_system_default_presentation_in_next_meeting_to_rooms_table.php
@@ -0,0 +1,39 @@
+<?php
+
+use App\Models\RoomFile;
+use Illuminate\Database\Migrations\Migration;
+use Illuminate\Database\Schema\Blueprint;
+use Illuminate\Support\Facades\Schema;
+
+return new class extends Migration
+{
+    /**
+     * Run the migrations.
+     */
+    public function up(): void
+    {
+        Schema::table('rooms', function (Blueprint $table) {
+            $table->boolean('use_system_default_presentation_in_meeting')->default(true);
+            $table->boolean('use_system_default_presentation_as_default')->default(true);
+        });
+
+        RoomFile::where('default', true)
+            ->where('use_in_meeting', true)
+            ->each(function (RoomFile $file) {
+                $file->room->use_system_default_presentation_as_default = false;
+                $file->room->save();
+            });
+
+    }
+
+    /**
+     * Reverse the migrations.
+     */
+    public function down(): void
+    {
+        Schema::table('rooms', function (Blueprint $table) {
+            $table->dropColumn('use_system_default_presentation_in_meeting');
+            $table->dropColumn('use_system_default_presentation_as_default');
+        });
+    }
+};
diff --git a/lang/en/rooms.php b/lang/en/rooms.php
index d09571019..762240725 100644
--- a/lang/en/rooms.php
+++ b/lang/en/rooms.php
@@ -107,12 +107,14 @@
     'feature_disabled_system' => ':name is disabled. Please contact the administrator.',
     'files' => [
         'confirm_delete' => 'Do you want to delete this file :filename?',
-        'default' => 'Default',
+        'default' => 'Default presentation',
         'delete' => 'Delete file',
-        'download_hidden' => 'Download hidden',
-        'download_visible' => 'Download visible',
+        'download_allowed' => 'Download allowed',
+        'download_not_allowed' => 'Download not allowed',
         'downloadable' => 'Downloadable',
-        'edit' => 'Edit file',
+        'configure' => 'Configure file',
+        'configure_dialog_title' => 'Configure ":name"',
+        'configure_system_default' => 'Configure system-wide default presentation',
         'filter' => [
             'all' => 'All files',
             'downloadable' => 'Downloadable files',
@@ -126,6 +128,8 @@
             'filename' => 'Filename',
             'uploaded_at' => 'Added',
         ],
+        'system_default' => 'System-wide default presentation',
+        'system_default_description' => 'Automatically used when no other presentation is enabled for the next video conference',
         'terms_of_use' => [
             'accept' => 'I accept the terms of use',
             'required' => 'You must accept the terms of use before downloading this file.',
@@ -134,8 +138,9 @@
         'title' => 'Files',
         'upload' => 'Upload files',
         'uploaded' => 'File \':name\' uploaded',
-        'use_in_next_meeting' => 'Use in the next meeting',
-        'use_in_next_meeting_disabled' => 'Not available in video conference',
+        'always_available_in_meeting' => 'Always available in next video conference',
+        'available_in_next_meeting' => 'Available in next video conference',
+        'not_available_in_next_meeting' => 'Not available in next video conference',
         'view' => 'View file',
     ],
     'first_and_lastname' => 'First- and last name',
diff --git a/resources/css/override/_animations.css b/resources/css/override/_animations.css
index 2930e5735..e1f316049 100644
--- a/resources/css/override/_animations.css
+++ b/resources/css/override/_animations.css
@@ -8,3 +8,8 @@
         animation-duration: 0s !important;
     }
 }
+
+.inline-note.p-message-enter-active,
+.inline-note.p-message-leave-active {
+    animation-duration: 0s !important;
+}
diff --git a/resources/js/components/InlineNote.vue b/resources/js/components/InlineNote.vue
index 24f03ceec..43198b660 100644
--- a/resources/js/components/InlineNote.vue
+++ b/resources/js/components/InlineNote.vue
@@ -8,7 +8,11 @@ defineProps({
 </script>
 
 <template>
-  <Message :severity="severity" aria-live="off" role="presentation"
+  <Message
+    :severity="severity"
+    class="inline-note"
+    aria-live="off"
+    role="presentation"
     ><slot
   /></Message>
 </template>
diff --git a/resources/js/components/RoomTabFiles.vue b/resources/js/components/RoomTabFiles.vue
index d8c0bf02a..b84e6b744 100644
--- a/resources/js/components/RoomTabFiles.vue
+++ b/resources/js/components/RoomTabFiles.vue
@@ -43,6 +43,20 @@
       </Accordion>
     </Message>
 
+    <RoomTabFilesSystemDefault
+      v-if="
+        userPermissions.can('manageSettings', props.room) &&
+        systemDefault.file != null
+      "
+      :room-id="props.room.id"
+      :file="systemDefault.file"
+      :use-in-meeting="systemDefault.use_in_meeting"
+      :use-as-default="systemDefault.use_as_default"
+      :default-file="defaultFile"
+      :disabled="isBusy"
+      @edited="loadData()"
+    />
+
     <div class="flex flex-col-reverse justify-between gap-2 px-2 lg:flex-row">
       <div class="flex grow flex-col justify-between gap-2 lg:flex-row">
         <div>
@@ -199,6 +213,18 @@
                   <p class="text-word-break m-0 text-lg font-semibold">
                     {{ item.filename }}
                   </p>
+                  <div>
+                    <Tag
+                      v-if="
+                        defaultFile?.id === item.id &&
+                        userPermissions.can('manageSettings', props.room)
+                      "
+                      icon="fa-solid fa-star"
+                      severity="info"
+                      :value="$t('rooms.files.default')"
+                    />
+                  </div>
+
                   <div class="flex flex-col items-start gap-2">
                     <div class="flex flex-row items-center gap-2">
                       <i class="fa-solid fa-clock" />
@@ -212,14 +238,20 @@
                     class="flex flex-col items-start gap-2"
                   >
                     <div class="flex flex-row items-center gap-2">
-                      <i class="fa-solid fa-download" />
-                      <p class="m-0 text-sm">
-                        <Tag v-if="item.download" severity="success">{{
-                          $t("rooms.files.download_visible")
-                        }}</Tag>
-                        <Tag v-else severity="danger">{{
-                          $t("rooms.files.download_hidden")
-                        }}</Tag>
+                      <i class="fa-solid fa-chalkboard-user"></i>
+                      <p class="m-0 flex flex-row gap-2 text-sm">
+                        <Tag
+                          v-if="item.use_in_meeting"
+                          severity="success"
+                          :value="$t('rooms.files.available_in_next_meeting')"
+                        />
+                        <Tag
+                          v-else
+                          severity="secondary"
+                          :value="
+                            $t('rooms.files.not_available_in_next_meeting')
+                          "
+                        />
                       </p>
                     </div>
                   </div>
@@ -228,24 +260,18 @@
                     class="flex flex-col items-start gap-2"
                   >
                     <div class="flex flex-row items-center gap-2">
-                      <i
-                        v-if="item.use_in_meeting"
-                        class="fa-solid fa-circle-check"
-                      ></i>
-                      <i v-else class="fa-solid fa-circle-xmark"></i>
-                      <p class="m-0 flex flex-row gap-2 text-sm">
-                        <Tag v-if="item.use_in_meeting" severity="success">{{
-                          $t("rooms.files.use_in_next_meeting")
-                        }}</Tag>
-                        <Tag v-else severity="danger">{{
-                          $t("rooms.files.use_in_next_meeting_disabled")
-                        }}</Tag>
+                      <i class="fa-solid fa-download" />
+                      <p class="m-0 text-sm">
                         <Tag
-                          v-if="defaultFile?.id === item.id"
-                          icon="fa-solid fa-star"
-                        >
-                          {{ $t("rooms.files.default") }}
-                        </Tag>
+                          v-if="item.download"
+                          severity="success"
+                          :value="$t('rooms.files.download_allowed')"
+                        />
+                        <Tag
+                          v-else
+                          severity="secondary"
+                          :value="$t('rooms.files.download_not_allowed')"
+                        />
                       </p>
                     </div>
                   </div>
@@ -263,7 +289,7 @@
                       !downloadAgreement && requireAgreement
                     "
                   />
-                  <RoomTabFilesEditButton
+                  <RoomTabFilesConfigureButton
                     v-if="userPermissions.can('manageSettings', props.room)"
                     :room-id="props.room.id"
                     :file-id="item.id"
@@ -345,6 +371,12 @@ const showTermsOfUse = ref(true);
 const search = ref("");
 const filter = ref("all");
 
+const systemDefault = ref({
+  file: null,
+  use_in_meeting: false,
+  use_as_default: false,
+});
+
 const sortFields = computed(() => [
   { name: t("rooms.files.sort.filename"), value: "filename" },
   { name: t("rooms.files.sort.uploaded_at"), value: "uploaded" },
@@ -400,6 +432,7 @@ function loadData(page = null) {
       // Fetch successful
       files.value = response.data.data;
       defaultFile.value = response.data.default;
+      systemDefault.value = response.data.system_default;
       paginator.updateMeta(response.data.meta).then(() => {
         if (paginator.isOutOfRange()) {
           loadData(paginator.getLastPage());
diff --git a/resources/js/components/RoomTabFilesEditButton.vue b/resources/js/components/RoomTabFilesConfigureButton.vue
similarity index 83%
rename from resources/js/components/RoomTabFilesEditButton.vue
rename to resources/js/components/RoomTabFilesConfigureButton.vue
index 25362cdb5..14ff102ca 100644
--- a/resources/js/components/RoomTabFilesEditButton.vue
+++ b/resources/js/components/RoomTabFilesConfigureButton.vue
@@ -1,12 +1,12 @@
 <template>
   <!-- button -->
   <Button
-    v-tooltip="$t('rooms.files.edit')"
-    :aria-label="$t('rooms.files.edit')"
+    v-tooltip="$t('rooms.files.configure')"
+    :aria-label="$t('rooms.files.configure')"
     :disabled="disabled"
     severity="info"
     icon="fa-solid fa-edit"
-    data-test="room-files-edit-button"
+    data-test="room-files-configure-button"
     @click="showModal"
   />
 
@@ -14,14 +14,14 @@
   <Dialog
     v-model:visible="modalVisible"
     modal
-    :header="$t('rooms.files.edit')"
+    :header="$t('rooms.files.configure_dialog_title', { name: filename })"
     :style="{ width: '500px' }"
     :breakpoints="{ '575px': '90vw' }"
     :draggable="false"
     :close-on-escape="!isLoadingAction"
     :dismissable-mask="false"
     :closable="!isLoadingAction"
-    data-test="room-files-edit-dialog"
+    data-test="room-files-configure-dialog"
   >
     <template #footer>
       <div class="flex justify-end gap-2">
@@ -42,29 +42,16 @@
       </div>
     </template>
 
-    <div class="field grid grid-cols-12 gap-4" data-test="download-field">
-      <label for="download" class="col-span-12 mb-2 md:col-span-6 md:mb-0">{{
-        $t("rooms.files.downloadable")
-      }}</label>
-      <div class="col-span-12 md:col-span-6">
-        <ToggleSwitch
-          v-model="newDownload"
-          input-id="download"
-          required
-          :disabled="isLoadingAction"
-          :invalid="formErrors.fieldInvalid('download')"
-        />
-        <FormError :errors="formErrors.fieldError('download')" />
-      </div>
-    </div>
-
-    <div class="field grid grid-cols-12 gap-4" data-test="use-in-meeting-field">
+    <div
+      class="field mt-2 grid grid-cols-12 gap-4"
+      data-test="use-in-meeting-field"
+    >
       <label
         for="use_in_meeting"
-        class="col-span-12 mb-2 md:col-span-6 md:mb-0"
-        >{{ $t("rooms.files.use_in_next_meeting") }}</label
+        class="col-span-12 mb-2 md:col-span-8 md:mb-0"
+        >{{ $t("rooms.files.available_in_next_meeting") }}</label
       >
-      <div class="col-span-12 md:col-span-6">
+      <div class="col-span-12 md:col-span-4">
         <ToggleSwitch
           v-model="newUseInMeeting"
           input-id="use_in_meeting"
@@ -76,11 +63,11 @@
       </div>
     </div>
 
-    <div class="field grid grid-cols-12 gap-4" data-test="default-field">
-      <label for="default" class="col-span-12 mb-2 md:col-span-6 md:mb-0">{{
+    <div class="field mt-2 grid grid-cols-12 gap-4" data-test="default-field">
+      <label for="default" class="col-span-12 mb-2 md:col-span-8 md:mb-0">{{
         $t("rooms.files.default")
       }}</label>
-      <div class="col-span-12 md:col-span-6">
+      <div class="col-span-12 md:col-span-4">
         <ToggleSwitch
           v-model="newDefault"
           input-id="default"
@@ -91,6 +78,22 @@
         <FormError :errors="formErrors.fieldError('default')" />
       </div>
     </div>
+
+    <div class="field mt-2 grid grid-cols-12 gap-4" data-test="download-field">
+      <label for="download" class="col-span-12 mb-2 md:col-span-8 md:mb-0">{{
+        $t("rooms.files.downloadable")
+      }}</label>
+      <div class="col-span-12 md:col-span-4">
+        <ToggleSwitch
+          v-model="newDownload"
+          input-id="download"
+          required
+          :disabled="isLoadingAction"
+          :invalid="formErrors.fieldInvalid('download')"
+        />
+        <FormError :errors="formErrors.fieldError('download')" />
+      </div>
+    </div>
   </Dialog>
 </template>
 <script setup>
@@ -169,7 +172,7 @@ watch(newUseInMeeting, (value) => {
 });
 
 /**
- * Sends a request to the server to create a new token or edit a existing.
+ * Sends a request to the server to update the file configuration.
  */
 function save() {
   isLoadingAction.value = true;
diff --git a/resources/js/components/RoomTabFilesSystemDefault.vue b/resources/js/components/RoomTabFilesSystemDefault.vue
new file mode 100644
index 000000000..252a87605
--- /dev/null
+++ b/resources/js/components/RoomTabFilesSystemDefault.vue
@@ -0,0 +1,250 @@
+<template>
+  <div
+    data-test="room-file-system-default"
+    class="flex flex-col justify-between gap-4 rounded p-4 shadow outline-3 outline-surface-200 md:flex-row dark:outline-surface-700"
+  >
+    <div class="flex flex-col gap-2">
+      <p class="text-word-break m-0 text-lg font-semibold">
+        {{ $t("rooms.files.system_default") }}
+      </p>
+      <div>
+        <Tag
+          v-if="defaultFile === null"
+          severity="info"
+          icon="fa-solid fa-star"
+          :value="$t('rooms.files.default')"
+        />
+      </div>
+      <div class="flex flex-row items-center gap-2">
+        <i class="fa-solid fa-circle-info"></i>
+        <p class="m-0 text-sm">
+          {{ $t("rooms.files.system_default_description") }}
+        </p>
+      </div>
+
+      <div class="flex flex-col items-start gap-2">
+        <div class="flex flex-row items-center gap-2">
+          <i class="fa-solid fa-chalkboard-user"></i>
+          <p class="m-0 flex flex-col gap-2 text-sm">
+            <Tag
+              v-if="useInMeeting"
+              severity="success"
+              :value="$t('rooms.files.always_available_in_meeting')"
+            />
+            <Tag
+              v-else-if="defaultFile === null"
+              severity="success"
+              :value="$t('rooms.files.available_in_next_meeting')"
+            />
+            <Tag
+              v-else
+              severity="secondary"
+              :value="$t('rooms.files.not_available_in_next_meeting')"
+            />
+          </p>
+        </div>
+      </div>
+    </div>
+
+    <div class="flex shrink-0 flex-row items-start justify-end gap-1">
+      <!-- view -->
+      <Button
+        v-tooltip="$t('rooms.files.view')"
+        :aria-label="$t('rooms.files.view')"
+        target="_blank"
+        icon="fa-solid fa-eye"
+        data-test="room-files-view-system-default-button"
+        as="a"
+        :href="file"
+      />
+
+      <!-- edit -->
+      <Button
+        v-tooltip="$t('rooms.files.configure_system_default')"
+        :aria-label="$t('rooms.files.configure_system_default')"
+        severity="info"
+        icon="fa-solid fa-edit"
+        data-test="room-files-configure-system-default-button"
+        @click="showModal"
+      />
+    </div>
+  </div>
+
+  <Divider />
+
+  <!-- modal -->
+  <Dialog
+    v-model:visible="modalVisible"
+    modal
+    :header="$t('rooms.files.configure_system_default')"
+    :style="{ width: '500px' }"
+    :breakpoints="{ '575px': '90vw' }"
+    :draggable="false"
+    :close-on-escape="!isLoadingAction"
+    :dismissable-mask="false"
+    :closable="!isLoadingAction"
+    data-test="room-files-configure-system-default-dialog"
+  >
+    <template #footer>
+      <div class="flex justify-end gap-2">
+        <Button
+          :label="$t('app.cancel')"
+          severity="secondary"
+          :disabled="isLoadingAction"
+          data-test="dialog-cancel-button"
+          @click="modalVisible = false"
+          autofocus
+        />
+        <Button
+          :label="$t('app.save')"
+          severity="success"
+          :loading="isLoadingAction"
+          data-test="dialog-save-button"
+          @click="save"
+        />
+      </div>
+    </template>
+
+    <InlineNote severity="info" class="mt-1 mb-4">
+      <div class="flex flex-row items-center gap-4">
+        <i class="fa-solid fa-circle-info"></i>
+        <p>{{ $t("rooms.files.system_default_description") }}</p>
+      </div>
+    </InlineNote>
+
+    <div
+      class="field mt-2 grid grid-cols-12 gap-4"
+      data-test="use-in-meeting-field"
+    >
+      <label
+        for="use_in_meeting"
+        class="col-span-12 mb-2 md:col-span-8 md:mb-0"
+        >{{ $t("rooms.files.always_available_in_meeting") }}</label
+      >
+      <div class="col-span-12 md:col-span-4">
+        <ToggleSwitch
+          v-model="newUseInMeeting"
+          :disabled="isLoadingAction"
+          input-id="use_in_meeting"
+          required
+          :invalid="formErrors.fieldInvalid('use_in_meeting')"
+        />
+        <FormError :errors="formErrors.fieldError('use_in_meeting')" />
+      </div>
+    </div>
+
+    <div class="field mt-2 grid grid-cols-12 gap-4" data-test="default-field">
+      <label for="default" class="col-span-12 mb-2 md:col-span-8 md:mb-0">{{
+        $t("rooms.files.default")
+      }}</label>
+      <div class="col-span-12 md:col-span-4">
+        <ToggleSwitch
+          v-model="newDefault"
+          :disabled="isLoadingAction"
+          input-id="default"
+          required
+          :invalid="formErrors.fieldInvalid('default')"
+        />
+        <FormError :errors="formErrors.fieldError('default')" />
+      </div>
+    </div>
+  </Dialog>
+</template>
+<script setup>
+import env from "../env";
+import { useApi } from "../composables/useApi.js";
+import { ref, watch } from "vue";
+import { useFormErrors } from "../composables/useFormErrors.js";
+
+const props = defineProps({
+  file: {
+    type: String,
+    default: null,
+  },
+  roomId: {
+    type: String,
+    required: true,
+  },
+  useInMeeting: {
+    type: Boolean,
+    default: false,
+  },
+  useAsDefault: {
+    type: Boolean,
+    default: false,
+  },
+  defaultFile: {
+    type: Object,
+    default: null,
+  },
+});
+
+const emit = defineEmits(["edited"]);
+
+const api = useApi();
+const formErrors = useFormErrors();
+
+const modalVisible = ref(false);
+const newUseInMeeting = ref(null);
+const newDefault = ref(null);
+const isLoadingAction = ref(false);
+
+/**
+ * show modal
+ */
+function showModal() {
+  newUseInMeeting.value = props.useInMeeting;
+  newDefault.value = props.useAsDefault;
+  formErrors.clear();
+  modalVisible.value = true;
+}
+
+watch(newDefault, (value) => {
+  if (value) {
+    newUseInMeeting.value = true;
+  }
+});
+
+watch(newUseInMeeting, (value) => {
+  if (!value) {
+    newDefault.value = false;
+  }
+});
+
+/**
+ * Sends a request to the server to update the system-wide default presentation configuration.
+ */
+function save() {
+  isLoadingAction.value = true;
+  formErrors.clear();
+
+  const config = {
+    method: "put",
+    data: {
+      use_in_meeting: newUseInMeeting.value,
+      default: newDefault.value,
+    },
+  };
+
+  api
+    .call(`rooms/${props.roomId}/files/system_default`, config)
+    .then(() => {
+      // operation successful, close modal and reload list
+      modalVisible.value = false;
+      emit("edited");
+    })
+    .catch((error) => {
+      // editing failed
+      if (error.response) {
+        if (error.response.status === env.HTTP_UNPROCESSABLE_ENTITY) {
+          formErrors.set(error.response.data.errors);
+          return;
+        }
+      }
+      api.error(error, { redirectOnUnauthenticated: false });
+    })
+    .finally(() => {
+      isLoadingAction.value = false;
+    });
+}
+</script>
diff --git a/routes/api.php b/routes/api.php
index cd07431a0..c61ad0073 100644
--- a/routes/api.php
+++ b/routes/api.php
@@ -128,6 +128,7 @@
         // File operations
         Route::middleware('can:manageFiles,room')->scopeBindings()->group(function () {
             Route::post('rooms/{room}/files', [RoomFileController::class, 'store'])->name('rooms.files.add');
+            Route::put('rooms/{room}/files/system_default', [RoomFileController::class, 'updateSystemDefault'])->name('rooms.files.updateSystemDefault');
             Route::put('rooms/{room}/files/{file}', [RoomFileController::class, 'update'])->name('rooms.files.update');
             Route::delete('rooms/{room}/files/{file}', [RoomFileController::class, 'destroy'])->name('rooms.files.destroy');
         });
diff --git a/tests/Frontend/e2e/RoomsViewFiles.cy.js b/tests/Frontend/e2e/RoomsViewFiles.cy.js
index 942f32a2c..b2cf6b5c0 100644
--- a/tests/Frontend/e2e/RoomsViewFiles.cy.js
+++ b/tests/Frontend/e2e/RoomsViewFiles.cy.js
@@ -81,8 +81,8 @@ describe("Rooms View Files", function () {
       .eq(0)
       .should("include.text", "File1.pdf")
       .and("include.text", "Sep 21, 2020, 09:08")
-      .and("include.text", "rooms.files.download_visible")
-      .and("include.text", "rooms.files.use_in_next_meeting_disabled")
+      .and("include.text", "rooms.files.download_allowed")
+      .and("include.text", "rooms.files.not_available_in_next_meeting")
       .find('[data-test="room-files-view-button"]')
       .should(
         "have.attr",
@@ -96,8 +96,8 @@ describe("Rooms View Files", function () {
       .eq(1)
       .should("include.text", "File2.pdf")
       .and("include.text", "Sep 21, 2020, 09:08")
-      .and("include.text", "rooms.files.download_visible")
-      .and("include.text", "rooms.files.use_in_next_meeting")
+      .and("include.text", "rooms.files.download_allowed")
+      .and("include.text", "rooms.files.available_in_next_meeting")
       .find('[data-test="room-files-view-button"]')
       .should(
         "have.attr",
@@ -111,8 +111,8 @@ describe("Rooms View Files", function () {
       .eq(2)
       .should("include.text", "File3.pdf")
       .and("include.text", "Sep 21, 2020, 09:09")
-      .and("include.text", "rooms.files.download_hidden")
-      .and("include.text", "rooms.files.use_in_next_meeting_disabled")
+      .and("include.text", "rooms.files.download_not_allowed")
+      .and("include.text", "rooms.files.not_available_in_next_meeting")
       .find('[data-test="room-files-view-button"]')
       .should(
         "have.attr",
@@ -184,8 +184,8 @@ describe("Rooms View Files", function () {
       .eq(0)
       .should("include.text", "File1.pdf")
       .and("include.text", "Sep 21, 2020, 09:08")
-      .and("not.include.text", "rooms.files.download_visible")
-      .and("not.include.text", "rooms.files.use_in_next_meeting_disabled")
+      .and("not.include.text", "rooms.files.download_allowed")
+      .and("not.include.text", "rooms.files.not_available_in_next_meeting")
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled")
       .and(
@@ -197,7 +197,7 @@ describe("Rooms View Files", function () {
       .and("have.attr", "target", "_blank");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -208,8 +208,8 @@ describe("Rooms View Files", function () {
       .eq(1)
       .should("include.text", "File2.pdf")
       .and("include.text", "Sep 21, 2020, 09:08")
-      .and("not.include.text", "rooms.files.download_visible")
-      .and("not.include.text", "rooms.files.use_in_next_meeting")
+      .and("not.include.text", "rooms.files.download_allowed")
+      .and("not.include.text", "rooms.files.available_in_next_meeting")
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled")
       .and(
@@ -221,7 +221,7 @@ describe("Rooms View Files", function () {
       .and("have.attr", "target", "_blank");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -426,8 +426,8 @@ describe("Rooms View Files", function () {
       .eq(0)
       .should("include.text", "File1.pdf")
       .and("include.text", "Sep 21, 2020, 03:08")
-      .and("not.include.text", "rooms.files.download_visible")
-      .and("not.include.text", "rooms.files.use_in_next_meeting_disabled")
+      .and("not.include.text", "rooms.files.download_allowed")
+      .and("not.include.text", "rooms.files.not_available_in_next_meeting")
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled")
       .and(
@@ -439,7 +439,7 @@ describe("Rooms View Files", function () {
       .and("have.attr", "target", "_blank");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -450,8 +450,8 @@ describe("Rooms View Files", function () {
       .eq(1)
       .should("include.text", "File2.pdf")
       .and("include.text", "Sep 21, 2020, 03:08")
-      .and("not.include.text", "rooms.files.download_visible")
-      .and("not.include.text", "rooms.files.use_in_next_meeting")
+      .and("not.include.text", "rooms.files.download_allowed")
+      .and("not.include.text", "rooms.files.available_in_next_meeting")
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled")
       .and(
@@ -463,7 +463,7 @@ describe("Rooms View Files", function () {
       .and("have.attr", "target", "_blank");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -830,17 +830,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 03:08");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("not.include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -855,17 +855,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 03:08");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.use_in_next_meeting");
+      .should("not.include.text", "rooms.files.available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -911,17 +911,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("not.include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -936,17 +936,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.use_in_next_meeting");
+      .should("not.include.text", "rooms.files.available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -1010,17 +1010,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 03:08");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("not.include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -1035,17 +1035,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 03:08");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.use_in_next_meeting");
+      .should("not.include.text", "rooms.files.available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -1115,17 +1115,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("not.include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("not.include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -1140,13 +1140,13 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.download_visible");
+      .should("not.include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("not.include.text", "rooms.files.use_in_next_meeting");
+      .should("not.include.text", "rooms.files.available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -1195,17 +1195,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("include.text", "rooms.files.download_visible");
+      .should("include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -1220,17 +1220,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("include.text", "rooms.files.download_visible");
+      .should("include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("include.text", "rooms.files.use_in_next_meeting");
+      .should("include.text", "rooms.files.available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -1245,17 +1245,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:09");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
-      .should("include.text", "rooms.files.download_hidden");
+      .should("include.text", "rooms.files.download_not_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
-      .should("include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
@@ -1299,17 +1299,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("include.text", "rooms.files.download_visible");
+      .should("include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
@@ -1324,17 +1324,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:08");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("include.text", "rooms.files.download_visible");
+      .should("include.text", "rooms.files.download_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .should("include.text", "rooms.files.use_in_next_meeting");
+      .should("include.text", "rooms.files.available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(1)
@@ -1349,17 +1349,17 @@ describe("Rooms View Files", function () {
       .should("include.text", "Sep 21, 2020, 09:09");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
-      .should("include.text", "rooms.files.download_hidden");
+      .should("include.text", "rooms.files.download_not_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
-      .should("include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("include.text", "rooms.files.not_available_in_next_meeting");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
       .find('[data-test="room-files-view-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .should("not.be.disabled");
     cy.get('[data-test="room-file-item"]')
       .eq(2)
diff --git a/tests/Frontend/e2e/RoomsViewFilesFileActions.cy.js b/tests/Frontend/e2e/RoomsViewFilesFileActions.cy.js
index 83847c5b9..8519ec22b 100644
--- a/tests/Frontend/e2e/RoomsViewFilesFileActions.cy.js
+++ b/tests/Frontend/e2e/RoomsViewFilesFileActions.cy.js
@@ -218,10 +218,10 @@ describe("Rooms view files file actions", function () {
       .should("include.text", "Sep 21, 2020, 09:10");
     cy.get('[data-test="room-file-item"]')
       .eq(3)
-      .should("include.text", "rooms.files.download_hidden");
+      .should("include.text", "rooms.files.download_not_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(3)
-      .should("include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("include.text", "rooms.files.not_available_in_next_meeting");
 
     cy.get('[data-test="room-file-item"]')
       .eq(4)
@@ -231,10 +231,10 @@ describe("Rooms view files file actions", function () {
       .should("include.text", "Sep 21, 2020, 09:10");
     cy.get('[data-test="room-file-item"]')
       .eq(4)
-      .should("include.text", "rooms.files.download_hidden");
+      .should("include.text", "rooms.files.download_not_allowed");
     cy.get('[data-test="room-file-item"]')
       .eq(4)
-      .should("include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("include.text", "rooms.files.not_available_in_next_meeting");
   });
 
   it("upload file errors", function () {
@@ -511,15 +511,15 @@ describe("Rooms view files file actions", function () {
 
     cy.wait("@roomFilesRequest");
 
-    cy.get('[data-test="room-files-edit-dialog"]').should("not.exist");
+    cy.get('[data-test="room-files-configure-dialog"]').should("not.exist");
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .click();
 
-    cy.get('[data-test="room-files-edit-dialog"]')
+    cy.get('[data-test="room-files-configure-dialog"]')
       .should("be.visible")
-      .and("include.text", "rooms.files.edit")
+      .and("include.text", "rooms.files.configure")
       .within(() => {
         cy.get('[data-test="download-field"]')
           .should("include.text", "rooms.files.downloadable")
@@ -528,7 +528,7 @@ describe("Rooms view files file actions", function () {
           .click();
 
         cy.get('[data-test="use-in-meeting-field"]')
-          .should("include.text", "rooms.files.use_in_next_meeting")
+          .should("include.text", "rooms.files.available_in_next_meeting")
           .find("#use_in_meeting")
           .should("not.be.checked")
           .click();
@@ -587,15 +587,15 @@ describe("Rooms view files file actions", function () {
     });
     cy.wait("@roomFilesRequest");
 
-    cy.get('[data-test="room-files-edit-dialog"]').should("not.exist");
+    cy.get('[data-test="room-files-configure-dialog"]').should("not.exist");
 
     // Check that file settings were changed
     cy.get('[data-test="room-file-item"]')
       .eq(0)
-      .should("include.text", "rooms.files.download_hidden")
-      .and("include.text", "rooms.files.use_in_next_meeting")
-      .and("not.include.text", "rooms.files.download_visible")
-      .and("not.include.text", "rooms.files.use_in_next_meeting_disabled");
+      .should("include.text", "rooms.files.download_not_allowed")
+      .and("include.text", "rooms.files.available_in_next_meeting")
+      .and("not.include.text", "rooms.files.download_allowed")
+      .and("not.include.text", "rooms.files.not_available_in_next_meeting");
   });
 
   it("change file settings errors", function () {
@@ -606,9 +606,9 @@ describe("Rooms view files file actions", function () {
     // Check with 404 error (file not found / already deleted)
     cy.get('[data-test="room-file-item"]')
       .eq(2)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .click();
-    cy.get('[data-test="room-files-edit-dialog"]').should("be.visible");
+    cy.get('[data-test="room-files-configure-dialog"]').should("be.visible");
 
     cy.intercept("PUT", "/api/v1/rooms/abc-def-123/files/3", {
       statusCode: 404,
@@ -629,7 +629,7 @@ describe("Rooms view files file actions", function () {
       }).as("roomFilesRequest");
     });
 
-    cy.get('[data-test="room-files-edit-dialog"]')
+    cy.get('[data-test="room-files-configure-dialog"]')
       .find('[data-test="dialog-save-button"]')
       .click();
 
@@ -637,7 +637,7 @@ describe("Rooms view files file actions", function () {
     cy.wait("@roomFilesRequest");
 
     // Check that file is not shown anymore and dialog is closed
-    cy.get('[data-test="room-files-edit-dialog"]').should("not.exist");
+    cy.get('[data-test="room-files-configure-dialog"]').should("not.exist");
     cy.get('[data-test="room-file-item"]').should("have.length", 2);
 
     // Check that error message is shown
@@ -646,9 +646,9 @@ describe("Rooms view files file actions", function () {
     // Check with 422 error
     cy.get('[data-test="room-file-item"]')
       .eq(1)
-      .find('[data-test="room-files-edit-button"]')
+      .find('[data-test="room-files-configure-button"]')
       .click();
-    cy.get('[data-test="room-files-edit-dialog"]').should("be.visible");
+    cy.get('[data-test="room-files-configure-dialog"]').should("be.visible");
 
     cy.intercept("PUT", "/api/v1/rooms/abc-def-123/files/2", {
       statusCode: 422,
@@ -661,14 +661,14 @@ describe("Rooms view files file actions", function () {
       },
     }).as("editFileRequest");
 
-    cy.get('[data-test="room-files-edit-dialog"]')
+    cy.get('[data-test="room-files-configure-dialog"]')
       .find('[data-test="dialog-save-button"]')
       .click();
 
     cy.wait("@editFileRequest");
 
     // Check that dialog stayed open and error message is shown
-    cy.get('[data-test="room-files-edit-dialog"]')
+    cy.get('[data-test="room-files-configure-dialog"]')
       .should("be.visible")
       .and("include.text", "The Downloadable field is required.")
       .and("include.text", "The Use in the next meeting field is required.")
@@ -682,14 +682,14 @@ describe("Rooms view files file actions", function () {
       },
     }).as("editFileRequest");
 
-    cy.get('[data-test="room-files-edit-dialog"]')
+    cy.get('[data-test="room-files-configure-dialog"]')
       .find('[data-test="dialog-save-button"]')
       .click();
 
     cy.wait("@editFileRequest");
 
     // Check that dialog is still open and 422 error messages are hidden
-    cy.get('[data-test="room-files-edit-dialog"]')
+    cy.get('[data-test="room-files-configure-dialog"]')
       .should("be.visible")
       .and("not.include.text", "The Downloadable field is required.")
       .and("not.include.text", "The Use in the next meeting field is required.")
@@ -702,20 +702,20 @@ describe("Rooms view files file actions", function () {
     ]);
 
     // Close dialog
-    cy.get('[data-test="room-files-edit-dialog"]')
+    cy.get('[data-test="room-files-configure-dialog"]')
       .find('[data-test="dialog-cancel-button"]')
       .click();
 
-    cy.get('[data-test="room-files-edit-dialog"]').should("not.exist");
+    cy.get('[data-test="room-files-configure-dialog"]').should("not.exist");
 
     // Check auth errors
     cy.checkRoomAuthErrors(
       () => {
         cy.get('[data-test="room-file-item"]')
           .eq(0)
-          .find('[data-test="room-files-edit-button"]')
+          .find('[data-test="room-files-configure-button"]')
           .click();
-        cy.get('[data-test="room-files-edit-dialog"]')
+        cy.get('[data-test="room-files-configure-dialog"]')
           .should("be.visible")
           .find('[data-test="dialog-save-button"]')
           .click();
@@ -1097,7 +1097,7 @@ describe("Rooms view files file actions", function () {
         .should("not.be.disabled");
       cy.get('[data-test="room-file-item"]')
         .eq(0)
-        .find('[data-test="room-files-edit-button"]')
+        .find('[data-test="room-files-configure-button"]')
         .should("not.exist");
       cy.get('[data-test="room-file-item"]')
         .eq(0)
diff --git a/tests/Frontend/fixtures/roomFiles.json b/tests/Frontend/fixtures/roomFiles.json
index d889463fd..3a7581b3e 100644
--- a/tests/Frontend/fixtures/roomFiles.json
+++ b/tests/Frontend/fixtures/roomFiles.json
@@ -29,6 +29,11 @@
     }
   ],
   "default": 2,
+  "system_default": {
+    "file": "Default.pdf",
+    "use_in_meeting": true,
+    "use_as_default": false
+  },
   "meta": {
     "current_page": 1,
     "from": 1,
diff --git a/tests/Frontend/fixtures/roomFilesNoDetails.json b/tests/Frontend/fixtures/roomFilesNoDetails.json
index 7723fd8fd..c316cb124 100644
--- a/tests/Frontend/fixtures/roomFilesNoDetails.json
+++ b/tests/Frontend/fixtures/roomFilesNoDetails.json
@@ -13,6 +13,11 @@
       "url": "https://example.com/files/File2.pdf?signature=def456"
     }
   ],
+  "system_default": {
+    "file": "Default.pdf",
+    "use_in_meeting": true,
+    "use_as_default": false
+  },
   "meta": {
     "current_page": 1,
     "from": 1,