New Outlook

[SYSMANTEAM]

Hi, I have been trying to get this to work with New Outlook.

Have you perhaps had a look at this solution for New outlook?

It is very new still and I am not sure if it would even be possible to manage email signatures in the same way with New outlook.

[wwa-jvteeffelen]

I've looked into this myself as well.
Outlook seemed to have added the user email to the files and folders related to the signature (in %appdata%\Microsoft\Signatures

It's a bit more hand-work, but I got it working by doing the following:

• Create a new signature within the program. (I think you can copy/paste the old one over; Just make sure to do it the regular route)
• Close Outlook
• Go to the signatures folder and take note of the folder suffixes (_files for example. It's localized.)
• Replace the standard user-specific data from the htm, rtf and txt files like usual and also replace the folder references in the htm file to the images, filelist etc
• Add the following to the install.ps1, after the foreach loop and before Stop-Transcript file. Replace _bestanden with the proper folder suffix:

$itemNames = Get-ChildItem -Path "$($env:APPDATA)\Microsoft\Signatures\"
foreach ($itemName in $itemNames) {
    if ($itemName.Name -like "*.htm" -or $itemName.Name -like "*.rtf" -or $itemName.Name -like "*.txt") {
        $itemName | Rename-Item -NewName { $itemName.BaseName + " (" + $userObject.Mail + ")" + $itemName.Extension };
    } else {
        $itemName | Rename-Item -NewName { $itemName.BaseName + " (" + $userObject.Mail + ")_bestanden" + $itemName.Extension };
    }
}

That should be enough to make it work again. You can check it by manually executing the install.ps1 script with powershell.

[SYSMANTEAM]

Hi, thanks for the feedback, i had a look at the above, and it makes sense that this would work for the latest versions of Outlook using the Roaming signature.

It seems this however does not work for Outlook New, the Latest version of Outlook a user would use when using Copilot, enabled via the toggle in Outlook classic.

Microsoft Outlook Version 1.2023.1129.100 (Production).
Client Version is 20231201002.05 .

To me it seems like you can create a Email signature manually, but this is not stored in %appdata%\Microsoft\Signatures, instead it seems to be stored on OWA only.. and replicates from there to all Outlook clients.. I am not sure if you have seen the same?

To me it seems like there is no way to actually manage a corporate Signature when using Outlook New, unless i am missing something?

https://support.microsoft.com/en-us/office/getting-started-with-the-new-outlook-for-windows-656bb8d9-5a60-49b2-a98b-ba7822bc7627

[wwa-jvteeffelen]

I've noticed something identical.

I also noticed it to synchronize signatures at some point. I suspect it to be either on (app) startup or when using the toggle to switch between old and new. It's not ideal, but I do wonder if we can use this functionality to push local to cloud somehow.

But as I'm also still missing local archive files, I recommend users at work to stay on "old" for now.