Add BYODL dataflow refresh troubleshooting documentation

[Copilot]

BYODL dataflows commonly fail to refresh automatically due to misconfigured schedule settings, missing manual triggers, or insufficient licensing. The reported issue shows a future start date (15/12/2025) preventing refresh execution.

Changes

Documentation Structure

• docs/troubleshooting/ - New troubleshooting section
  • byodl-dataflow-refresh-issues.md - Comprehensive 256-line troubleshooting guide
  • byodl-dataflow-quick-reference.md - Quick diagnostic checklist
  • ISSUE_RESPONSE_TEMPLATE.md - Standard response template for maintainers
  • README.md - Section index

Key Content

Root Causes Documented:

1. Future start dates in refresh settings (primary issue from screenshot)
2. Manual refresh never triggered after deployment
3. Dataflow dependency chain not established
4. Insufficient licensing (trial licenses fail)
5. Data Lake connection/permission issues

Troubleshooting Steps:

• 8-step diagnostic procedure
• Dataflow dependency chain visualization
• Manual refresh sequence (Makers → Environments → Apps/Flows → Dependents)
• License validation checks
• Data Lake permission verification

BYODL Deprecation Notice:
Documents that BYODL is no longer recommended; guides users toward Dataverse inventory method with migration path.

Repository Integration

• Updated main README.md with link to troubleshooting guides
• All documentation references official Microsoft Learn articles

Example Fix

For the reported issue where refresh settings show a future date:

1. Navigate to Power Apps → Dataflows
2. For each non-refreshing dataflow:
   - Settings → Refresh settings
   - Change "Start at" from 15/12/2025 to current date
   - Ensure "Refresh automatically" is selected
3. Manually refresh Makers dataflow (wait for completion)
4. Manually refresh remaining dataflows in dependency order

This establishes the refresh chain and resolves the scheduling issue.

Original prompt

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This section details on the original issue you should resolve

<issue_title>[CoE Starter Kit - BUG] ISSUE TITLE : TURN ON THE CoE DATAFLOWS FOR THE TEST GOVERNANCE ENVIRONMENT</issue_title>
<issue_description>### Does this bug already exist in our backlog?

• I have checked and confirm this is a new bug.

Describe the issue

The makers dataflow is refreshing automatically in its scheduled time but remaining flows are not refreshing and it showing there last refresh date that is when we published the dataflows in test environment

Expected Behavior

We have to enable (Turn on) the flows as follows :

CoE BYODL Environments
CoE BYODL Apps
CoE BYODL Model Driven Apps
CoE BYODL Flows
CoE BYODL Apps Connections
CoE BYODL Apps Last Launch Date
CoE BYODL Flows Connections
CoE BYODL Flows Last Run Date
While we turn on the above flows it showing schedule the date time as shown in the below

Could you please help us to schedule the refresh timing for the mentioned above flows.

What solution are you experiencing the issue with?

Core

What solution version are you using?

4.50.6

What app or flow are you having the issue with?

PowerApps Dataflows

What method are you using to get inventory and telemetry?

Data Export

Steps To Reproduce

No response

Anything else?

No response</issue_description>

<agent_instructions>Analyze why only the Makers dataflow refreshes on schedule while the other CoE dataflows are not refreshing and still show their last refresh date from when they were published in the Test environment, and provide the exact troubleshooting steps to fix this.</agent_instructions>

Comments on the Issue (you are @copilot in this section)

Custom agent used: CoE Custom Agent
Specialized agent for triaging and fixing issues in the CoE Starter Kit. Always consult the official CoE docs and the team’s SharePoint notes first, then mine prior GitHub issues and the CoE Common Responses playbook.

• Fixes [CoE Starter Kit - BUG] ISSUE TITLE : TURN ON THE CoE DATAFLOWS FOR THE TEST GOVERNANCE ENVIRONMENT #10597

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